NEW Guidelines for UP Fair Bagsakan

WE WILL STILL BE ACCEPTING APPLICATION FORMS TILL… Bagsakan days are Wednesdays and Saturdays ONLY, from November 28, 2007 to January 12, 2008 from 10 am to 5pm. A Maximum of five (5) organizations will be entertained per hour.

Bagsakan Categories and Dates:

1. GE Books – November 28 or December 1

2. Office Supplies and Canned Goods & Noodles – December 5 or 8

3. Rummage – December 12 or 15

4. Medicines & IGP – January 2 or 5

5. ALL ITEMS – January 9 or 12

• NEW!!! Each organization must submit at least 100 points per category. This is to ensure that the USC will receive sufficient amount of goods for each category. There will be a 100-point deduction for every category you have not submitted.

Example:

Walang naipasa ang org niyo na at least 100 points na GE book, then we will be deducting 100 points from your Grand Total.

• Each organization should sign up for a schedule at least a day before the bagsakan date on when they plan to submit the items

NEW!!! Scheduling will be done via SMS. Send it to Pau 09152412003 or

Tani 09064892545. WAIT FOR THE CONFIRMATION and KEEP THE TEXT MESSAGE! Do not go to the USC Office anymore since the list is already with Tani and Pau.

• Rummage items may only compose a maximum of 50% of the minimum bid.

• Items in bad condition will not be accepted and will merit a deduction of 100 points per item.

• Items should be put in assigned containers.

a. Canned Goods and Noodles – in boxes

b. Rummage Items – in cartons separated by category

c. Medicine – in boxes

d. White paper – in bundles

e. Newspaper – in bundles

f. Pet Bottles – in CLEAR trash bags

g. Soda cans – in CLEAR trash bags

• Medicines should be good at least a year before expiry date.

• Canned goods and noodles must have at least 3 months before expiry date except as determined by the UP Fair Booth Bidding Committee.

• Books and Readings should be in good condition. Photocopied materials should be bound and will merit only 50% of the points of the original.

• The org must ALWAYS bring their bid booklets during bagsakan dates.

• Complaints on points merited (i.e. wrong computation) must be made within the SCHEDULED TIMESLOT. Once the points merited are signed by the org representative, no changes can be made.

PLEASE READ. VERY IMPORTANT!

NEW!!! We have revisions for the deductions that will be imposed as to encourage more organizations to participate in the booth bidding.

Point Deductions

• 500 point deduction for orgs that did not come on scheduled time but came on scheduled bagsakan dates. The org will only be entertained after the last org for the day is finished.

Example: Naka-schedule kayo ng 12noon. Dumating kayo ng 1.30pm. Late na kayo. Therefore may minus kayo ng 500 points.

• 500 point deduction for orgs that did not sign-up but came on scheduled bagsakan date. The org may only be entertained after the last org scheduled for the day is finished but is still subject to availability of schedule.

Example: Nakalimutan niyong magpasched at sumulpot na lang kayo on the day itself. I-eentertain namin kayo 5pm pa at meron na kayong deduction ng 500 points.

LESSON: Magpa-sched at sumipot sa pina-schedule na oras at nang di nasasayang ang points na nakakamit niyo..P.S. Through text na po ang pagpapaschedule kaya walang dahilan na di makakapag-pasched.

Announcements shall be coursed through the yahoo groups upfair2008@yahoogroups.com. Make sure the one who will subscribe to the mailing list MUST check his/her mail frequently.